Company-Vehicle Claim File Setup Checklist

Create separate folders for collision evidence, business identity, insurance correspondence, medical records, and expenses.
Save original photographs and videos; keep an additional backup without editing the original files.
Put each insurer's claim number and adjuster contact details on a single reference sheet.
Label business names by their reported role: employer, vehicle owner, fleet operator, or contracting company.
Scan letters and save envelopes when the mailing date may matter.
Keep a running list of unanswered questions and who said they would follow up.
Set reminders for requested documents and ask an attorney to confirm applicable legal deadlines.

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General information only, not legal advice. Laws vary by state. Speak with a licensed attorney about your situation.

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